1. Introduction
We respect your privacy and are committed to protecting personal, institutional, and financial information handled through this portal. This policy applies to users accessing the finance system through the website or associated application.
2. Information We Collect
- Name, mobile number, email address, and related contact details
- Employee, student, vendor, or other institutional identification details
- Payment records, finance entries, settlements, and related transaction details
- Technical details such as IP address, browser type, device type, and login activity
- System logs for troubleshooting, auditing, service improvement, and security purposes
3. How We Use Information
- To provide finance-related services and institutional workflows
- To process payments, settlements, deductions, and records
- To generate reports, dashboards, and administrative summaries
- To send OTPs and login verification messages
- To improve performance, security, and operational reliability
4. Data Sharing
We do not sell or rent your personal information. Information may be shared only when necessary with authorized institutional staff, SMS/OTP service providers, payment service providers, or other service partners required for official portal operation.
5. Data Security
- Role-based access control for authorized users
- OTP/password-based authentication where applicable
- Restricted access to sensitive operational and financial records
- Reasonable technical and administrative safeguards
Although we take reasonable steps to secure data, no online platform can guarantee absolute security.
6. Cookies & Sessions
The portal may use cookies or session storage to maintain login sessions, improve performance, and remember user preferences. Disabling cookies may affect some features of the system.
7. User Rights
- Request access to your available personal information
- Request correction of inaccurate information
- Request deletion, subject to legal, audit, and institutional retention requirements
8. Data Retention
Financial, operational, and user records may be retained as required for institutional administration, audit, compliance, legal obligations, and service continuity.
9. Third-Party Links
The portal may include integrations or links to third-party services. We are not responsible for the privacy practices, content, or policies of external websites or service providers.
10. Children's Privacy
This platform is not intended for children under 13 years of age. We do not knowingly collect personal information directly from children under 13 through this service.
11. Changes to This Policy
This Privacy Policy may be updated from time to time. Updated versions will be posted on this page with the revised effective date.
12. Contact Us
Coorg Institute of Technology
Ponnampet, Karnataka, India
Email: sysadmin@citcoorg.edu.in
Phone: +91 9343141702